Let’s Collaborate How Wanderlust Meetings Can Help
Are you planning a meeting with 10 executives or an event with 15,000 attendees and tasked to find the perfect destination, such as a hotel or convention center? Perhaps you need some “Wow” factors to compliment your program, like a unique closing dinner, fun activities to reward your team, or an engaging production set during the general session?
Wanderlust Meetings, can help you achieve those goals! By employing our expertise, we become an extension of your team to consistently provide support, research, and industry expertise to assist you discover and procure venues, evaluate options, consult and execute a contract that provides protection for your organization, while delivering value and a spectacular program.
Over the last few years, the events industry has experienced many challenges, which have presented more obstacles to work through, such as staffing shortages, management philosophy changes, budget constraints, restructuring, business decisions driven by profits and not always relationships, along with contractual terms presented that are not always client-friendly.
Now, more so than ever, it’s important to conduct venue and vendor procurement, alongside an experienced, professional advocate, ensuring your best interests are served at the negotiating table, someone you can count on to go above and beyond not only during the preliminary procurement and contracting stages but a partner who supports you throughout the event, save you valuable time, money and mitigate your overall risks.
Services to Explore
Venue Research and Procurement
Perfect for clients who need assistance with the overall vision, location ideas and budget of a program.
Complimentary Services would include a consultation call and/or in-person meeting to review and prepare for the following steps:
- Outline of Objectives
- Customized Request for Proposal (RFP)
- Venue Research and Procurement
- Convention & Tourism Board Connections
- Detailed Reporting of Venue Proposals
- Evaluation to Review Options and Shortlist Favorites
- Re-Negotiation of Rates, Concessions, Value-Adds by Hotel and Local Destination Partners
- Site and Planning Trip Coordination
- Contract Initiation and Consultation on Terms and Conditions
Destination and Partner Planning
Do you need a little extra assistance? In addition to the Customized Venue Research and Procurement hours, we'll enhance your experience with additional in-depth consultation, research and partner support for small and large events including:
- Convention Center and Exhibition Space Sourcing
- Destination Safety Evaluations and Security Plans
- Audio Visual and Production Asset Introductions
- Destination Management Company Assessments
- Vendor Contract Guidance and Negotiations
- F&B Consultation for Menu Selections
- Offsite Activities and Meal Options
- Customized Hotel & Venue Budget Comparisons
- Extensive Travel Agenda Planning for Site/Planning Visits
- Create Rebate Structures, Invoicing and Tracking of Payments
Hourly and Retainer Consultation Fees
Perhaps you're an executive assistant who has never planned a meeting and not sure where to begin, or you are a seasoned events planner and just need an extra set of hands for project work, or a mentor to your new events coordinator, someone to teach the tricks of building a rooming list.
After a discovery call and in-depth evaluation, we'll create a scope of work that best suits your needs, this could be a long term solution such as a consultancy retainer, or a short term hourly basis support offering.
